Sales Admin

Sales Executive

6 weeks ago

RM3000 - RM3300

Full Time

Permanent

Urgent

Apply for job

Job Description

Sales Admin

Key Responsibilities

In charge of Malaysia customers order processing.
To check if there is any price discrepancy with purchase orders received from customers against price list / quotation before issuing of invoices.
To update customers price list.
To prepare Invoice, Delivery Order, Credit Note, Debit Note, Collection Note with authorized signatory.
To prepare and issue documents for shipment (Shipment Instruction).
To issue slitting job sheets for all Malaysia customers.
To prepare courier documentation for samples & Proforma Invoices to customers.
To liaise with sales and warehouse department to ensure that all materials are delivered on time
To check sufficient stock available for invoice conversion in LSP inventory system.
To check all delivery documentations, ensure with customer acknowledgement.
To take orders from customers through telephone when necessary.
To consolidate and sort monthly invoices on rotation basis to accounts department.
To check payment received paid against LKL invoice, followed by submission to accounts department for their recording and posting.
To print, fax and mail customers monthly statement of accounts.
To file invoices.
To ensure neat and tidy filing for all documents at all times for easy reference.
To prepare monthly inventory summary list and year end inventory list.
To check that inventory system runs smoothly
Able to prepare Tax & Custom documents submission
Dispatch outgoing mail: courier services, normal mailing.
Answer office phone calls and attend to visitors.
Assist other staffs with their enquiries.
Operate a range of office machines such as photocopiers and faxes, computers and printer.
Survey, negotiating and issue purchase order for office and production requisition eg: tooling, packaging material, refreshment, stationary etc.
Update Vendor & Customer list.
Update Vendor & Customer Price List.
Support Customer Service duties and administrative works.